FastEDUCATION™ Seminar
Seminar: Project Communications and Meeting Management
Duration: 3 hours
Expected
Audience: Targeted at project
leaders and team members, this session addresses how to plan for effective
communications on a project, and covers information distribution within and
external to the project from team members to sponsors and functional managers. It also covers the basics of running and
documenting a good meeting, and addresses the different types of meetings
common on projects (information sharing, problem-solving, status, phase-gate,
selling, etc.).
Objectives:
- Understand what is required for good communication anywhere
- Explore communication for dispersed project teams
- Demonstrate the use of available communication tools
- Know what kinds of communication make sense for what purpose
- Understand meeting culture
- Be able to run an efficient meeting
Format: Presentation / discussion in groups of 10-20.
Outline:
- Introduction
- Outline review
- Participant's experiences with communication
issues
- Communication Basics
- Communication model overview
- Time Management Matrix
- Support Tools Available
- MS Project
- Project register
- Intranet
- Webconferencing
- Teleconferencing
- Videoconferencing
- Telepresence Systems
- Communications Plan
- Who gets what info when
- Communicating Status
- How do you get bad news?
- Documentation
- Meeting Management
- Basics for effective meetings
- Establishing a culture for meeting efficiency
- Dispersed Team Considerations
- What is a virtual project team?
- Why virtual project teams?
- Issues of dispersement
- Techniques to improve success with virtual
teams
- Maturity Model for Dispersed Teams
- Mentoring and training remotely
- Handling time delays and deliverables transfers
- Available Telecommunications Technology
- Summary & Wrap-up
Seminar Materials:
- Presentation matter
- Seminar notebook
- Links to detail forms and help sites
